ĐĎॹá>ţ˙ 46ţ˙˙˙3˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙ěĽÁ5@ đż?bjbjĎ2Ď2 .$­X­X?˙˙˙˙˙˙ˆ>>>>>>>RV V V V j Rć2’ ’ ’ ’ ’ ’ ’ ’ egggggg$Rjr‹>q ’ ’ q q ‹>>’ ’  e e e q >’ >’ ee q ee >e Ł rT>>’ † đ?ąŽĆV ‡ meś0ć{žÜ— ¸ÜRR>>>>Ü>L’ "´ e Ě ŕ ‘’ ’ ’ ‹‹RR V O RRV Volunteer expenses policy, Version 1.0 Introduction Volunteer expenses are central to the work of the Volunteer Unit and critical to volunteers, particularly those living on low incomes. This policy intends to clarify what volunteers can claim for and aims to create one system across the Bristol New Deal for Communities / East areas. What we pay Travel to and from the place of volunteering and community participation Travel in the course of volunteering and community participation Childcare Food and refreshments while volunteering Attendance at training events, conferences and courses Cost of equipment and protective clothing Other What we can’t pay Alcohol Magazines Domestic items Wages What we expect of volunteers Receipts: it is vital that volunteers return receipts or fill out their mileage claim available at the Volunteer unit office with all purchases. This is needed due to our accountability to the Inland Revenue and to our funders. Payment will not be made without receipts. The role of the Volunteer Unit and Barton Hill Settlement Finance Team Volunteer Unit: Volunteers can turn up at the Volunteers Office at Barton Hill Settlement and be reimbursed for costs incurred between 10am and 4pm daily. Barton Hill Settlement: After receiving authorisation, Volunteers must go to the Finance office and get their expenses reimbursed. Travel The Volunteer Unit will reimburse the following: Bus fares Car use @ 40 pence per mile Cycle use @ 20 pence per mile Taxi use subject to prior approval Rail use (cheapest available rate) Long distance travel by the cheapest possible method Childcare The Volunteer Unit will provide childcare / crčche facilities at all events where possible. We ask volunteers to make every effort to get close relatives / partners / friends to cover their childcare needs at no cost. It is only last resort that volunteers should ask childminders to work. We will cover costs from the time a person leaves their house to the time they return (excluding school hours if the child attends school). Volunteers are entitled to claim childminding / care costs, at the minimum wage, per hour. This covers childcare when people are volunteering in projects and when they are attending training events, courses and conferences. Each claim for childcare will be taken on the individual circumstances and requirements based on the issues that normal circumstances will be covered and that every effort will be made to keep the child / children in their normal circumstances. All providers of childcare will need to be listed at the Volunteer Unit. Food and refreshments When volunteers are working in the Bristol New Deal for Communities / East area they are entitled to claim up to Ł3.50 per meal on the production of receipts. Volunteers can claim for a meal break after 4 hours work. The Unit will reimburse a maximum of 3 meals a day by prior agreement with your supervisor. Attendance at training events, courses and conferences Volunteers will seek authorisation for attendance at training events, courses and conferences with their relevant project manager. Project managers will book the volunteer on the event and then will need to contact the Volunteer Unit so that they know and can ensure they have the relevant expenses linked to the policy. See Food and refreshments and travel sections. Equipment / protective and damaged clothing The Volunteer Unit will cover half of the costs of equipment / protective and damaged clothing with the project covering the other half. Damaged clothing must be subject to negotiation. Telephone calls All volunteers are encouraged to make any calls concerning volunteering either at the New Deal Shop or at Barton Hill Settlement. 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