аЯрЁБс>ўџ -/ўџџџ,џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС@ №П3bjbjюFюF 4&Œ,Œ,3 џџџџџџˆ6666666J,:J$ ўZZZZZZZZЃ Ѕ Ѕ Ѕ Ѕ Ѕ Ѕ $" RtŠЩ 6ZZZZZЩ 66ZZо ```Z:6Z6ZЃ `ZЃ ``ы 667 ZN p•{vрEЧ”. Ѓ є 0$ ,ўТˆў7 JJ6666ў67 lZZ`ZZZZZЩ Щ JJФJJJ Barton Hill Settlement Disclosure Policy No. 25 General Principles The overriding consideration is the safety of the Community. Each case will be decided on its merit. Barton Hill Settlement will apply fair and safe policy and recruitment and using the Criminal Records Bureau (CRB) Disclosure service to help assess the suitability of applications for positions of trust. Barton Hill Settlement notes the good practice guidelines which are based on “Safe from Harm” (ref Home Office 1992) and complies with the CRB Code of Practice concerning Disclosure information. The latter is specifically for groups accessing the Disclosure via Umbrella Bodies Barton Hill Settlement undertakes to act in a professional manner, including towards Disclosure applicants. Storage and Access Completed Disclosure Application Forms waiting to be processed will not be kept in an applicants personnel file but will be kept separately and securely in lockable, non-portable storage containers. Confirmation from Bristol City Council of the outcome ie whether positive (with record) or negative (without record) of the check and the date on which it was completed will be attached to the applicants personnel record. Access to this information will be strictly controlled and limited to those authorised person (s) who are entitled to see it as part of their duties. Handling With a personal explanation provided by the group’s authorised person to her/him, applications will be given Bristol City Council’s (BCC) “Disclosure – Information for Individual Applicants” and then asked to complete Disclosure Forms in accordance with the BCC ‘Guidance Notes for Individual Applicants’. Once completed the applicant will return the completed form in a sealed envelope to one of the authorised staff ( Central Admin Officer, Timebank Co-Ordinator, Volunteer Development Worker) who will then (with applicant’s agreement) check the form together for completeness, complete Section X (evidence of identity seen) and pass the application in a sealed envelope to the appropriate Umbrella Body for processing. Completed forms awaiting processing will only be handled by those who are entitled to do so as part of their duties. Usage Disclosure information will only be used for the specific purposes for which it was requested for which the applicant’s consent has been deemed to be given, including BCC sharing the information in confidence with the authorised person (S) at Barton Hill Settlement. In order to ensure such “consent” Barton Hill Settlement will always point this out to applicants”. Retention Applicants completed Disclosure Forms will be passed as quickly as possible to the Umbrella Body for processing to minimise the need to retain them. During any retention period the usual conditions regarding storage, access and handling will apply. This policy will be reviewed annually by the Operations Sub Group (and agreed by the Board of Trustees) to ensure that Barton Hill Settlement is being fully compliant. 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